Rental Policies, Rules & Expectations
Before reserving a PATC cabin, please read the Cabin Policies below to ensure you are aware of all responsibilities & liabilities.
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Reservation Tips & Guidelines
Cabin Rates (Weekdays & Weeknights)
Rental rates are different for weekday nights and weekend nights. Weekday nights include Sunday, Monday, Tuesday, and Wednesday. Weekend nights include Thursday, Friday, and Saturday.
Check-in & Check-out
Check-in on the night of arrival after 3:00 p.m. Check out on the night of departure before 3:00 p.m.
Minimum & Maximum Nights
A reservation for a single cabin may not exceed 7 nights. Advanced reservations require a three-night minimum. Between 31 and 60 days in advance of the intended reservation, a two-night minimum is required when booking either a Friday or Saturday night. Within 30 days, there is no minimum night requirement.
No Double Booking
The Renter of Record may only rent a single cabin for a given period. If more than one cabin is rented by the same individual for the same night(s), the Cabin Coordinator will offer alternative suggestions or process necessary cancellations.
Billing & Mailing Addresses
The online reservation software does not acknowledge different billing and mailing addresses. If you want the Cabin Key Packet mailed to a different address than is associated with your credit card, please email the Cabin Coordinator or call (703) 242-0315, ext. 108, after you have made your reservation. If you fail to contact us, the Packet will be sent to the default address entered. It is your responsibility to rectify any error in your mailing details.
Cabin Key Packets
About two weeks prior to your arrival date, a Cabin Key Packet will be snail mailed to the address you provided. It will include a Cabin Key, a cabin condition report (on reverse of the reservation details), the cabin direction sheet (with specific location information and recommendations on what to bring), the top PATC rental rules, a return envelope, and any additional information regarding your stay. The Cabin Condition Report should be completed and returned with the Cabin Key in the return envelope provided within one week of your departure to ensure proper checkout (see below).
Cabin Key Packet Mailing Options
If you make a reservation within seven days of the arrival date (these are conducted by phone), the Cabins Desk volunteer will provide you with alternative shipping options for the Cabin Key Packet. You may choose to have the Cabin Key Packet mailed by regular post (at no extra cost), by USPS Priority ($7.75), or by USPS Priority Express ($26.35). The Cabin Key Packet may also be retrieved from the 24-hour drop box outside PATC Headquarters in Vienna, Virginia. Click here to find the most appropriate shipping method for your zip code. If, about four days prior to your reservation, you have not received the Cabin Key Packet, please alert the Cabins Desk or Cabin Coordinator as soon as possible. Please also consider one of these alternative shipping methods if you do not reside on the East Coast or experience difficulty with the rapidity of your local post office. It is your responsibility to ensure receipt or retrieval of the Cabin Key Packet.
For PATC members-only cabins, the Renter of Record must be an active PATC member in good standing. If the Renter of Record of a members-only cabin is not an active member, the annual PATC membership fee will be charged to the cabin reservation automatically. The membership fee is non-refundable. You will have the option to add a membership to your cart while booking a cabin reservation online. Student Memberships do not apply to members-only cabin rentals because it is assumed that these members are under 21 years of age. Rental of these exclusive cabins is one of many benefits of membership. Click here for more information.
PATC Volunteer Rental Privilege
PATC member volunteers in good standing may make one cabin reservation at standard rates per calendar year up to 67 days prior to the desired arrival date. To make the reservation, contact the Cabin Coordinator at (703) 242-0315, ext. 108. You must provide an email with a description of your volunteer service and the name of the PATC member who supervised your work
Proper & Improper Checkout
Each renter is required to return the Cabin Key and a completed Cabin Condition Report within two weeks of the date of departure.** Lost Cabin Condition reports should be reported as soon as possible, so that the Cabin Coordinator may provide access to the Electronic Report. Renters will receive confirmation of proper check out. Failure to abide by these guidelines will result in a one-time, $25.00 Improper Checkout Fee for the loss of the Cabin Key. Multiple offenses will be reviewed by the Cabin Reservations Committee, and could lead to the suspension or termination of rental privileges. **Dunlodge and Old Rag renters will receive a link to an Electronic Cabin Condition Report in the email with the cabin access code.
Renter of Record
The Renter of Record is the PATC member or individual in whose name the reservation is made. He or she is accountable for abiding by the rental policies and is therefore responsible for the care and condition of the cabin during his or her stay. The Renter of Record must be 21 years of age, and agree to remain with his/her party for the duration for the rental period. This person must also ensure that all members of the party abide by the rental policies. Reservations may not be made in the name of a group or organization.
Each renter is expected to leave enough split firewood and kindling for one night's stay by the next renters. This includes kindling and split wood measuring about 16" in length and occupying an 18"x22" area. Cutting of standing timber or removing limbs from standing trees or shrubs is strictly prohibited, regardless of whether the tree is dead or alive. This is especially important in Shenandoah National Park and US National Forests. Fires must be contained within approved structures (wood stoves, fireplaces, fire pits, pre-existing fire rings, etc). New fire rings may not be constructed on PATC property. Outdoor fires are not permitted within the boundaries of Shenandoah National Park.
Trash & Cleanliness
There is no trash or housekeeping service, meaning that renters must remove garbage and clean after themselves. Paper waste may be burned, but all other waste must be carried out. All items brought in must be taken out. “Donations” are not desired. Trash left by previous renters should be removed and/or reported. We cannot guarantee the return of any personal item left at a cabin. Outhouses are for human waste and toilet paper only. Baby wipes and feminine products should be carried out with other garbage.
Damage to PATC property will not be tolerated, regardless of whether the damage occurs to cabins, items within the cabin, or the surrounding area. Structures such as fences and old buildings should not be defaced or dismantled. Any accidental damage should be reported immediately to the PATC Cabin Coordinator at firstname.lastname@example.org upon your return. Any damage that may render the cabin uninhabitable or unsafe should be reported immediately to the overseer listed on the Cabin Direction Sheet. Renters must accept responsibility for the cost of repairs to remain in good standing.
Top Rental Rules
Occupancy limits must be observed. Overflow and/or tent camping and is not permitted on property surrounding PATC cabins & you may not exceed the cabin's capacity. Scout troops are NOT an exception to this rule.
Restrictions regarding pets must be strictly observed. Pets are not permitted in some PATC cabins. In cabins where they are permitted, they must be kept off of bedding, including blankets and mattresses in consideration of fellow renters with allergies. Pets are not allowed at Blackburn Trail Center, Catoctin Hollow Lodge, Dunlodge, Highacre, Horwitz, Huntley, Old Rag, or Olive Green. Exceptions for service animals must be requested at least three weeks in advance of the reservation for processing, but the selection of a comparable alternative is preferred.
Be respectful of nearby landowners. Please keep noise to a minimum and do not trespass on surrounding property. Please be mindful to abide by any specific parking restrictions noted in your cabin direction sheet to avoid being towed.
Use of motorized vehicles is not permitted on any PATC property in areas off-limits or inaccessible to cars. All gates and/or signs must be respected. Motorized vehicles include, but are not limited to, automobiles, ATV’s, motorcycles and minibikes.
The discharge of firearms on PATC property is prohibited. PATC also does not allow the use of any projectile-firing device (e.g. slingshot, bow-and-arrow, paintball gun) or explosives (e.g. fireworks) on Club property.
Use of chainsaws and/or generators by cabin renters is expressly forbidden on any PATC owned or operated cabin property. Rental privileges for any guests found to be operating a chainsaw or generator will be immediately and permanently terminated. If a downed tree of limb blocks access to a cabin, renters can either report the issue to the cabin overseer and hike-in or use a handsaw to clear the obstruction.